Control over various and individual permissions can be granted on a per user basis.
The list of permissions available in Grow are:
- Manage Users (all permissions)
- Manage Company Info
- View Billing Info
- Manage All Data Connections
- Manage Dashboards
- Add and Manage Metrics
- Export Data
- Move and Resize Metrics
Changing and Editing User Permissions
To edit User permissions, click on your profile picture in the top right and select 'Settings.'
Select 'Users' from the menu on the left side of the page.
On this page, you'll see a list of all of the users in your organization. There is a search bar at the top that allows you to search for a specific user. Once you find them, click on their name.
Under their personal information, you'll see a box titled User Permissions. The permissions show up here. Once you have given them permissions, click Save on the far right hand side.
One handy tip about permissions: if you select any permissions that are above Move and Resize Metrics, it will automatically select all of the permissions below it. So for this user above, you'd only need to check the Manage Dashboards checkbox, and the other three below it were automatically checked with it.
If you add a user and give them no additional permissions they will be able to see the dashboards they are assigned to, expand the metrics, view the metric history, refresh the metrics, and enter full-screen mode for the dashboard.
So to make a 'view only' user, don't check any of the permission boxes.
As you add more permissions a user can do more and more up to the level of Manage Users, which includes all permissions. Manage users includes all other permissions, because with the ability to manage users, you could create an additional user which had all permissions anyway.
If you want to give someone access to a dashboard, you can do so in your Account Settings. Go to Account Settings, then to Dashboards (left-hand pane). There you will find both the basic information about your dashboard as well as a list of the people in your organization that have access to that dashboard. You can update the access there.
If you find that some people have their boxes checked and their names grayed out, this means that they have permissions to access all dashboards. You will not be able to select or unselect them.
You can also update a user's dashboard permissions in their account settings. If you scroll down below the user permissions, you will find the list of dashboards that your organization has access to. Check the boxes for whichever dashboards the user needs access to.
When you're done, click the Save button on the right side of the page. And that's it!
Questions? Email us at firstname.lastname@example.org or chat in on the site.